SPEAKER GUIDE
This guide is intended to assist your preparation for speaking at the Women in Agribusiness Summit in Orlando, 2025.
Women in Agribusiness Summit 2025
Monday - Wednesday, September 22-24, 2025
Hyatt Regency Orlando
To book your accommodations at the block rate, Click Here
To view the current 2025 agenda, Click Here
Please direct any questions or concerns to Reagan Russell at rrussell@womeninag.com
On-Site Contact Info
Assistant Director, Janet Fisher: 209-629-4739
Production Coordinator, Reagan Russell: 936-776-2037
Registration and Speaker Details
Please use this link to register for the WIA25 Summit conference. Leave the "Sponsor/Discount Code" field blank.
When registering, each speaker will need to provide the following information for inclusion in our event agenda and marketing materials:
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Headshot: A high-resolution JPG photo to be featured on the website, in the event mobile app, and in promotional materials.
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Name, Title, and Company: As you would like it to appear on the agenda.
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Professional Bio: A brief bio (up to 125 words) to be included in the mobile app and on our website.
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Social Media: Primarily LinkedIn. Please include any social media handles for tagging in marketing materials.
Please provide the following via email to Reagan Russell (rrussell@womeninag.com).
Finalized titles, descriptions, and key takeaways are due on Monday, June 30, 2025. In most cases, these materials will result from collaboration between you and the WIA staff via email and video discussions.
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Session Title: A session title of eight or fewer words.
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Session Description: A brief description (50-100 words) of your session.
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Key Takeaways: Two to three bullet points outlining the core learnings or key takeaways you want the audience to gain from your session. These are crucial for the WIA team to ensure we promote your session accurately.
Prep Calls will be scheduled with each speaker in July or early August to finalize all topic details, review logistics, and answer any questions.
For Solo and Dual Presenters
For Panel Participants
For Panel Moderators only:
Please provide the following via email to Reagan Russell (rrussell@womeninag.com).
Finalized titles, descriptions, and key takeaways are due on Monday, June 30, 2025. In most cases, these materials will result from collaboration between you and the WIA staff via email and video discussions.
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Session Title: A session title of eight or fewer words. (excluding Female Producer, Executive Profiles, Ag Innovations, and Transforming the Workplace panel moderators).
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Session Description: A brief description (50-100 words) of your session.
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Key Takeaways: Two to three bullet points outlining the core learnings or key takeaways you want the audience to gain from your session. These are crucial for the WIA team to ensure we promote your session accurately.
Once all panelists are confirmed, WIA will introduce the full group via email. WIA will also coordinate one to two preparatory calls in July and/or August to help each panel align on the discussion focus and key questions. Moderators will be asked to lead these calls, guiding the group toward consensus on the topics to cover.
By September 8, moderators should submit a finalized list of panel questions to WIA staff and their panelists. In preparation, moderators are expected to gather background information on each panelist and create a structured plan for the session—outlining the question flow, assigning questions to individual panelists, and determining the overall order of discussion.
Presentation Formatting
Powerpoint presentations are due on Monday, September 1, 2025. Please send via email to jfisher@womeninag.com
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Slide Ratio: Please format your presentation in 16:9 ratio.
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File Type: Submit your slides as .ppt or .pptx file. We've experienced compatibility issues with other formats (including PDF, Keynote, and Google Slides), so please avoid using those.
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Fonts: Use standard Microsoft Office fonts when possible. If you choose custom fonts, please include the font files when you submit your presentation
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Minimum Font Size: Use a minimum font size of 36 to ensure readability on large screens
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Video/Audio: If your presentation includes any media, send those files separately in addition to embedding them in your slides. Our A/V team will have them ready to play independently in case of any playback issues.
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Additional Tools: If you're using any interactive or non-standard tools (like live polling, animations, or custom plugins), notify us by the presentation deadline so we can ensure full compatibility.
Day-of Session Logistics
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Check-In: Please check in at the registration desk at least 1 hour before your session begins.
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Room Arrival: Arrive at your assigned room 15 minutes before your session start time.
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A/V Check-In: When you arrive, check in with the A/V table. They'll be expecting you and will assist in getting you prepped for stage.