SPONSORSHIP DELIVERABLES

Listed below are all of the available sponsorship deliverables for the Women in Agribusiness Summit in Dallas, 2022. 

Please reference your contract which details the deliverables associated with your specific sponsorship. 

 

Send all deliverable items to Carrie Vita at cvita@highquestgroup.com

Please direct any questions or concerns to Carrie and she will assist you with all your needs for the Summit. 

 

NOTE:  Your sponsorship does not include all items below. Only those specified in your sponsorship agreement.

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Provide Sponsor Information

Each sponsoring organization needs to provide the following:
Company Logo: to be placed on the website, in the event mobile app, in promotional materials for the event, and on the event signage. Logos should be provided in vector file format (usually ending in .ai or .eps).

Company Bio
to be listed in the mobile app and on our website with a limit of 100 words and one URL link. 
Social Media:
 provide handles along with any hashtags to be used in promotion and messaging. 

WIA22 Summit Hashtags: #WIAS22 #IamWIA

 
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Advance Attendee List

30 days prior to the event you will receive a link to a dynamic attendee report* that is updated each time it's clicked, and which will remain active until October 14, 2022. Please provide the contact information for the ONE company representative whom you would like to receive this attendee report.

*Compliant with GDPR and other privacy rules.

 
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Push Notification

Push notifications within the app will go out to all attendees

  • Messages are limited to 140 characters and are due September 1, 2022.

  • You may select a preferred day and preferred time. Notifications cannot be sent during sponsored events and are subject to approval. 

 
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Conference Bag Insertions

One item to be inserted into the conference bag

  • Provide 800 copies/pieces of your insertion. All items must be approved and are accepted on a first come, first served basis. Duplicate and unapproved items will not be placed into the conference bags.

  • Provide a description of the material by June 3, 2022


Shipping Instructions

  • All boxes shipped to the Hyatt Regency Dallas will be charged a handling fee. Women in Agribusiness will cover the handling fees for four (4) boxes per contracted bag insertion with a combined weight of 100 lbs. Fees for additional boxes will be charged to the sponsoring company. 

  • Please attach one yellow Group Shipping Label to each package (you can find the label here). Make sure to include your company name and the number of packages. All materials must be at the Hyatt Regency Dallas no later than Friday, September 23rd. Boxes that arrived more than three business days in advance of the conference may incur storage charges to be paid by the sponsoring company.

  • Forward tracking information using the Shipment Tracking Form provided at the end of this kit for shipment of insertion materials no later than Friday, September 23, 2022.


Advertisements

WIA Summit mobile app ads

  • Please forward all advertisements as soon as they are available and no later than August 1, 2022, to guarantee placement on the mobile app.

  • Mobile App Rotating Banner - 960x150px, PNG or JPEG, 300dpi

 

WIA Today and WIA Career Connector ads

  • Due 7 days before the chosen run month

  • All advertisements must be high-resolution PNG or JPEG (300dpi). 

  • Sizes (WxH):

    • WIA Today Side Square Ad - 335x280px

    • WIA Today Top Rotating Banner - 980x85px

    • WIA Career Connector Ad - 250x250px

 
 
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Tabletop Display

All tabletop displays will be located in the foyer outside the Landmark Ballroom on the 1st floor of the Hyatt Regency Dallas. 

Table Info

  • You will be provided with: (1) 6’x3’ skirted table, (1) wastebasket, and (2) chairs

  • Set up time: Monday, September 26, 2022, 8:00 am - 12:00 pm

  • Tabletop displays will be accessible in the Landmark Foyer on Monday, Tuesday, and Wednesday during conference sessions and scheduled breaks. Conference hours are subject to change.  For the current agenda, please reference the conference website.

  • All displays must be broken down no later than 4:30 pm on Wednesday, September 28, 2022.
     

Electricity

  • If you need electricity, please contact Carrie Vita by August 1, 2022, to connect you with the hotel AV team. The hotel can provide rental AV items such as monitors, laptops, etc. You MUST order/pay for electricity in order to use any sort of hotel outlet.

Shipping Instructions

  • Please use this shipping label on the boxes you ship to the Hyatt. Affix one green Group Shipping Label to each box. We can also email it upon request. make sure to include the name of the company, the name of the person receiving the packages, and the total number of packages on the form.

  • Packages should arrive on/by EOD Friday, September 23, 2022. Boxes arriving more than three business days in advance of the conference will incur storage fees.

    • You will need to collect your packages from the venue FedEx office. Please have your tracking info when picking up your packages. Packages with pre-paid receiving fees can be delivered to the exhibit area for the set-up time. 

    • FedEx office at the Hyatt Regency Dallas: machyn.potts@fedex.com

  • Shipments from the Hyatt Regency Dallas: Hotel representatives will be on-hand to assist with the shipping of packages from the Hyatt throughout the event. FedEx or UPS account numbers or credit cards may be used for payment on outbound shipments. Please bring any labels you need.

Contact Information

  • Provide Carrie Vita with an on-site contact including name and cellphone number.
     

Women in Agribusiness personnel will be onsite at The Hyatt Regency Dallas beginning on Friday, September 23, 2022.  As the foyer is an open space, any valuables should be removed from the exhibit area at the end of each day.  We ARE NOT responsible for lost or stolen items left in the exhibit area.

 
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Table Tents

Printing and placement of table tents will be supplied by WIA. 

Plenary Table Tent

  • The three-sided table tent will be placed in the middle of each table during the entire event. You will have one dedicated side for your company logo and a message. Messages are limited to 250 words and are due by August 1, 2022

 

Session Table Tent

  • The two-sided table tent will be placed in the middle of surrounding tables during your sponsored break. Both sides of the table tent will be the same with your company logo and a message. Messages are limited to 150 words and are due by August 1, 2022

 
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Seat Drop

WIA will place item(s) at each seat before the arrival of attendees to the designated session. 

  • Provide a description of the seat drop item for approval by June 3, 2022

  • Quantity will depend on item and location. 


Shipping Instructions

  • Please use the provided yellow group shipping label here. Packages must arrive no later than Friday, September 23, 2022. If being delivered by hand, please contact Carrie Vita to make arrangements for correct delivery.

 
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Product Placement

WIA will place item(s) in an agreed-upon location during the designated session. 

  • Quantity will depend on item and location. 

  • Examples of product placement

    • Signature cocktail or specialty food item (WIA organizes with the hotel)​

    • Pop up banners at sponsored break (Provided by sponsoring company)

    • Table tent with logo and message (Designed and provided by WIA)

    • Swag item placed around sponsored session (Provided by sponsoring company)

  • Description of the product placement item for approval by June 3, 2022


Shipping Instructions:

  • Please use the provided yellow group shipping label here. Packages must arrive no later than Friday, September 23, 2022. If being delivered by hand, please contact Carrie Vita to make arrangements for correct delivery.

 
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Exclusive Branding

Quote boards feature a company logo and message.

  • Quote/messages are limited to 250 characters (not including a person’s name and title if you chose to make it a  part of the quote).

  • Quote/messages are due August 1, 2022.

  • Examples of previous quote boards are below. 

 
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