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SPONSORSHIP DELIVERABLES

Listed below are all of the available sponsorship deliverables for the Women in Agribusiness Summit in Orlando, 2025. 

Please reference your contract which details the deliverables associated with your specific sponsorship. 

 

Send all deliverable items to Reagan Russell at rrussell@womeninag.com

Please direct any questions or concerns to Reagan and she will assist you with all your needs for the Summit. 

 

NOTE:  Your sponsorship does not include all items below. Only those specified in your sponsorship agreement.

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Provide Sponsor Information

Each sponsoring organization needs to provide the following:
Company Logo: The logo will be featured on the event website, within the mobile app, on promotional materials, and on event signage. Please submit the logo in vector file format (e.g., .ai or .eps).

Company Bio: A brief bio (up to 100 words) will be displayed in the event mobile app and on our website. Include one URL link to your company’s site.

Social Media:
 Provide your organization’s social media handles and any relevant hashtags you’d like to be used in event promotion and messaging.

WIA25 Summit Hashtags: #WIAS25 #IamWIA

Sponsor Information
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Advance Attendee List

Thirty (30) days before the event, you will receive a link to a dynamic attendee report*. This report auto updates each time it’s accessed and will remain active until October 10, 2025. Please provide the contact information for the ONE company representative who should receive this report.

*Compliant with GDPR and other privacy rules.

Advance Attendee List
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Push Notification

Push notifications within the app will go out to all attendees

  • Messages are limited to 140 characters and are due September 5, 2025.

  • You may select a preferred day and preferred time. Notifications cannot be sent during sponsored events and are subject to approval. 

Push Notification
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Conference Bag Insertions

One item to be inserted into the conference bag

  • Provide 1100 copies/pieces of your insertion. All items must be approved and will be accepted on a first-come, first-served basis. Duplicate and unapproved items will not be placed into the conference bags. One insert only. Please do not use glue dots to attach any items. 

  • Provide a description of the material by June 6, 2025.

  • *If possible, please help us in our move towards sustainability by choosing an insertion that is sustainably sourced or eco-friendly. 


Shipping Instructions

  • All boxes shipped to the Hyatt Regency Orlando Hotel will be charged a handling fee. Women in Agribusiness will cover the handling fees for four (4) boxes per contracted bag insertion with a combined weight of 100 lbs. Fees for additional boxes will be charged to the sponsoring company. 

  • Please attach one yellow Group Shipping Label to each package (you can find the label here). Be sure to include your company name and the total number of packages. All materials must be received at the Hyatt Regency Orlando by Friday, September 19th. Packages arriving more than three days before the conference may incur storage fees, which will be the responsibility of the sponsoring company.

  • Forward tracking information to Reagan Russell no later than Friday, September 19th, 2025.


Advertisements

WIA Summit Mobile App Ads

  • Send all advertisements to Reagan Russell no later than August 8, 2025 to guarantee placement on the mobile app.

  • Mobile App Rotating Banner - 960x150px, PNG or JPEG, 300dpi

 

WIA Today and WIA Career Connector Ads

  • Due 7 days before the chosen run month

  • All advertisements must be high-resolution PNG or JPEG (300dpi). 

  • Sizes (WxH):

    • WIA Today Side Square Ad - 300x250px

    • WIA Today Top Rotating Banner - 980x85px

    • WIA Career Connector Ad - 250x250px

Bag Insertions
Advertisements
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Tabletop Display

All tabletop displays will be located in the Plaza International Foyer on the conference level of the Hyatt Regency Orlando. 

Table Info

  • You will be provided with: (1) 6’x3’ skirted table, (1) wastebasket, and (2) chairs

  • Set up time: Monday, September 22, 2025, 8:00 am - 12:00 pm

  • Tabletop displays will be accessible in the Plaza International Foyer on Monday, Tuesday, and Wednesday during conference sessions and scheduled breaks. Conference hours are subject to change. For the current agenda, please reference the conference website.

  • All displays must be broken down no later than 4:30 pm on Wednesday, September 24, 2025.
     

Electricity

  • If you require electricity at your booth, please contact Reagan Russell by August 8, 2025, to be connected with the hotel AV team. The hotel also offers rental AV equipment, including monitors, laptops, and more. Note: Booths must order and pay for electricity to use any hotel outlet.

Tabletop Shipping Instructions to Hyatt Regency Orlando


Use this shipping label on the boxes you ship to the Hyatt. Affix one green Group Shipping Label to each box. If needed, we can email the label upon request. Ensure that each label includes your company name, the recipient’s name, and the total number of packages.

  • Packages must arrive by end of day, Saturday, September 20, 2025. Boxes arriving more than three business days prior to the conference may be refused or subject to storage fees.

  • For any special shipping needs (e.g., refrigeration, after-hours delivery, or changes), please contact Reagan Russell.

  • Items up to 150 lbs. can be shipped normally. For shipments over 150 lbs. (which must be shipped freight), please call 407-284-1234 to make arrangements.

  • Business Center Contact:

11th Hour Business Center

9801 International Drive

Orlando, FL 32819

Phone: 407.345.4466

Email: executive@11thhourbiz.com​​​

Shipments from the Hyatt Regency Orlando

​Outbound shipping can be handled through the Business Center. Guests can use their own carrier shipping accounts or charge to their room, master, cash or credit. Guests wanting to ship via a carrier other than FedEx or UPS and/or freight will need to have a pre-paid label and pre-schedule their package pick up with the carrier during our business hours. A bill of lading/freight bill is required for all freight shipments. All International shipments must include the customs form and a credit card for taxes and duties. Handling fees apply to all outbound packages and are in addition to the fees charged by the carrier.

 

For liability reasons business center associates will not pack any items. The Business Center has materials available for purchase to assist you in packing your items.

 

The 11th Hour Business Center is not responsible for packages damaged during the shipment process. All claims will need to be filed directly with the individual couriers (FedEx, UPS, DHL, etc.). The 11th Hour Business Center cannot be held responsible for items dropped off that are not packaged or taped properly.
 

Women in Agribusiness personnel will be onsite at the Hyatt Regency Orlando beginning on Friday, September 19, 2025.  As the foyer is an open space, any valuables should be removed from the exhibit area at the end of each day.  WIA IS NOT responsible for lost or stolen items left in the exhibit area.

Table Top
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Table Tents

Printing and placement of table tents will be supplied by WIA. 

Plenary Table Tent

  • The three-sided table tent will be placed on all ballroom tables throughout the event. One side will feature your company logo and message. Messages are limited to 250 words and are due by August 8, 2025

 

Session Table Tent

  • The two-sided table tent will be placed on surrounding tables during your sponsored break. Both sides will feature your company logo and message. Messages are limited to 150 words and are due by August 8, 2025

Table Tent
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Seat Drop

WIA will place item(s) at each seat before the arrival of attendees to the designated session. 

  • Provide a description of the seat drop item for approval by June 6, 2025

  • Quantity will depend on the item and location. 


Shipping Instructions

  • Please use the provided yellow group shipping label here. Packages must arrive no later than Friday, September 19, 2025. If being delivered by hand, please contact Reagan Russell to make arrangements for the correct delivery.

Seat Drop
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Product Placement

WIA will place item(s) in an agreed-upon location during the designated session. 

  • Quantity will depend on item and location. 

  • Examples of product placement

    • Signature cocktail or specialty food item (WIA organizes with the hotel)​

    • Pop up banners at sponsored break (Provided by sponsoring company)

    • Table tent with logo and message (Designed and provided by WIA)

    • Swag item placed around sponsored session (Provided by sponsoring company)

  • Description of the product placement item for approval by June 6, 2025


Shipping Instructions:

  • Please use the provided yellow group shipping label here. Packages must arrive no later than Friday, September 19, 2025. If being delivered by hand, please contact Reagan Russell to make arrangements for the correct delivery.

Product Placement
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Exclusive Branding

Quote boards feature a company logo and message.

  • Quotes/messages are limited to 250 characters (excluding the person’s name and title, if included as part of the quote).

  • Quote/messages are due August 8, 2025.

  • Examples of previous quote boards are below:

Exclusive Branding
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