Student Scholarship Information Kit
This information contains detailed instructions pertaining to the scholarship. Important information and deadlines will appear in red below. We’ve created this tool to make it easy for you to ensure your presence is at its best.
Please direct any questions or concerns to Reagan Russell, who will assist you with all your needs for the Summit.
(936) 776-2037
Your scholarship includes
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Admission to the 3-day Summit
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Hyatt Regency Orlando accommodations for 3 nights (in a room shared with another scholarship recipient
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Check in: Sunday, Sept. 21st, Check out: Wednesday, Sept. 24th
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If you need different dates, please let Reagan know.
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All meals served within the event
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Free one-year membership benefits including access to the WIA directory and WIA Meet-Ups.
Next steps for you
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Please let us know if you accept as soon as possible! Deadline is 8/16/25
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Make your travel arrangements. You are responsible for getting to the hotel before 10 am on September 22, 2025. Your hotel reservation will be taken care of for you.
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Submit a biography and headshot to rrussell@womeninag.com
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The biography should be written in the 3rd person consisting of 125 words, with an approximate description of the applicant’s area of study and interests. This can include attended schools, accomplishments, awards, and degrees obtained. It should mention the applicant’s hopes for the future or after-graduation plans.
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Plan accordingly: You will have additional expenses - transportation to/from the airport and meals outside the conference. If you are driving, there will be parking fees.
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Try to attend one of the two Zoom calls in September to meet us and learn more about the conference. If you have questions before then, please email rrussell@womeninag.com.
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TBD on dates, more details to come.
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Onsite Support
The WIA team is delighted that you will join us! As you can imagine we will be very busy running the event, but we want you to have the best possible experience.
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Brief orientation at 10:00 am on Monday, September 22nd near the Registration desk.
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Your sponsor or your WIA Ambassador will be your onsite contact.
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The registration desk is always a great place to ask questions too.
What to Expect
We are proud to have sponsors supporting our Scholarship Program. You are being matched with a company, and you will learn who your specific sponsor is in the next weeks.
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In most cases, there will be a representative from that company onsite to greet you. If not you will be matched with a WIA Ambassador and there will be hundreds of other women willing to help.
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Registration will open on Monday, September 22nd at 10:00 am – pick up your badge before the program begins.
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Follow the agenda and you will be in the right place at the right time!
Mandatory Attenance
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Syngenta Welcome Lunch - Monday, Sept. 22nd at 11:15 am - 12:45 pm room in Plaza Ballroom K.
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This student-only lunch is hosted by Syngenta executives who want to meet and greet you! You don't need to prepare anything. This is an icebreaker and to meet each other.
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If some cases, your sponsor will want to have lunch or meet with you during this time. If so, please prioritize the engagement with your sponsor and bypass the Syngenta lunch.
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Opening Mixer - Monday, Sept. 22nd at 12:45 pm in Plaza International Foyer.
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This is a pre-event mixer in the lobby level foyer near registration. We’d like all students to be present so the attendees and donors can meet all the students!
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Cargill Student Lunch - Tuesday, Sept. 23rd at 12:10 pm - 1:30 pm in Plaza Ballroom D-H.
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WIA Student Spotlight - Wednesday, Sept. 23rd at 9:55 am in the plenary session.
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We will ask all the students in the audience to stand and get recognized for their accomplishments.
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All plenary sessions on Monday, Tuesday, and Wednesday
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Breakout sessions on Tuesday
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There will be four breakout rooms on Wednesday. You are welcome to choose whichever sessions would be most beneficial to you.
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Photo Opportunity
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September 23rd at 12:00 pm. Meet at the registration desk.
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Syngenta's Breakfast/Student Workshop- Wednesday, Sept. 24th at 7:15 am - 8:30 am in Fiorenzo.
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There will be a student breakfast/workshop. I recommend printing your resume as executives are helpful with interviews, resumes, and elevator speech tips. I know this is super early, but we had to move breakfast sooner on such a jam-packed day.
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Business Cards
It is required that you print a small number of business cards with your name, school, and area of study (LinkedIn if you have it) – as well as your phone number and email. Please use an email not associated with your school as people may reach out after graduation, months or even years later. There are some great inexpensive websites that can print cards for you, vistaprint.com being one of them.
Networking
We want to encourage you to make the most of this opportunity to learn not only from the content of the sessions but also from the women you will be meeting. Many of our former students have obtained internships and jobs resulting from the connections that they made at this event. We would love to see the same thing happen to you. Be bold, be brave, put yourself out there, and take risks. Do NOT sit with the other students! Sit with the people you want to meet. This is a very supportive group of professionals who were all once in your shoes and want to help. Use this chance to your benefit.
Dress Code
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Business casual
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Most students wear a business dress or slacks with a blazer. Below is a picture of scholars from 2023 to give an idea of attire. I recommend comfortable shoes as you will be on your feet a lot all three days.
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If you have any questions regarding appropriate outfits, please contact Reagan Russell for clarification. (rrussell@womeninag.com / 936-776-2037)
